Vendor information

We hope you will join us on Saturday September 21, 2019 at Cousler Park in York for the 2nd Annual Harvest Vegfest! Our top priority will be to accommodate our sponsors, food vendors, and exhibitors of products and services directly related to our mission {compassion for animals, health and wellness and sustainability}, as well as local nonprofit organizations.

Vendor Info Packet

Vendor Agreement

Vendor Applications are no longer being accepted. Check back next year for the third annual Harvest VegFest.

The event will be held rain or shine at Cousler Park located at 1060 Church Road, York, PA 17404.

General Information


  • Nonprofit vendor: $25 fee
  • Commercial vendor: $75 fee
  • Food Court vendor: $125 fee

Note: There is a Manchester Township vendor permit that all vendors (yes, even nonprofits) will need to apply for here. The fee is $25. Once you are approved as a vendor, please submit this permit and payment to the township.

  • All food and other products being exhibited or sold at Harvest Vegfest to be 100% vegan (no honey, milk, whey, eggs, gelatin, or other animal products), no exceptions.
  • Please help us promote Harvest Vegfest through your website, newsletters, emails, calendars, Facebook, Twitter, etc.
  • Volunteers will direct you to your space during set-up which will be from 8:30 AM until 10:00 AM. Limited volunteer assistance will be available for load-in, please plan accordingly.
  • If you need electricity, let us know on your vendor application. There is an additional fee of $25 and space is limited. You must bring your own extension cord for hookup.
  • It is our goal to reduce waste as much as possible in our efforts to be an environmentally responsible event, please consider this when purchasing to-go containers and utensils. More info below.




Festivals generate a large amount of waste, and Harvest Vegfest is committed to minimizing the amount going into landfills. This event will be a Zero Waste festival. We will be recycling along with composting food at this event, and we need your help! We ask that vendors (and attendees) support our efforts to be an environmentally responsible event. To assist you, we have compiled the following information and helpful hints.

Please Minimize Waste

First and foremost, we would like to ask you to minimize the amount of waste generated from your booth. Please avoid the use of straws, plastic film, lids, etc. unless absolutely necessary. We urge vendors to use recyclable and compostable utensils and containers. If you would like a list of recommended products, we can send it to you!​

Please Recycle

The following materials will be collected for recycling:

  • Cardboard and clean paper
  • Plastic bottles, plastic containers
  • Aluminum cans
  • Glass

Here is a list ​of things to keep in mind:

  • No Styrofoam​ (pretty pretty please!)​.​
  • Compostable items should say ​”​compostable​”​ on the packaging, not ​”​bio-degradable​”​.
  • We recommend no straws or condiment cups but, if necessary, make sure they are compostable.​
  • A​​ll​ utensils should be compostable.​
  • ​No aluminum with paper lining – it is trash.​
  • Hot cups should be compostable.​
  • Cold cups can be regular plastic. ​
  • Aluminum over plastic​,​ if possible.
  • Bring extra buckets for food waste, vendors will be asked to separate compostables, recycling and trash as well.​

Composting Efforts

We will be composting food scraps at this event.